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Any employee handbooks should be reviewed by your legal counsel for compliance with federal and state laws and regulations and should be modified to suit your organization's culture, industry and practices. For a comprehensive review of your 2022 employee handbook, contact the experts at HRinDemand, your total people solution. In other words, referencing in the employee handbook the ability to monitor . California has extended the 2022 COVID-19 Supplemental Paid Sick Leave until December 31, 2022. Illinois expanded bereavement leave. We have updated our Military Leave and Direct Deposit policies with an additional option to include state-specific exceptions in the policy. OSHA Announces Proposed Rule Regarding Recordkeeping of Occupational Injuries and Illnesses. Many states are passing legislation surrounding legalized marijuana, protected classes, and COVID-related considerations that will dramatically affect HR compliance regulations. The District of Columbia updated its Paid Leave Act. Let our Employee Handbook Builder assist you. Additionally, employers should update their sick leave policies and expand sick day allotments to ensure that ill employees either work from home or take a day off to prevent the potential spread of COVID in the workplace. Addresses who is covered by the policy, such as applicants, employees, interns, and contractors (if applicable). In addition, some state laws explicitly protect certain hairstyles, such as braids, locs, and cornrows, that are commonly or historically associated with race. Many covered employers havealready developed policies to comply with the directive and will need to decide whether to roll back those policies, adjust them based on business needs or move forward as planned. All Rights Reserved, contact the experts at HRinDemand, your total people solution, New Chapter Announcement From Melissa Marsh, Owner of HRinDemand, New Deadline for EEO-1 Reporting File Now. The Bloomington, Minnesota Earned Sick and Safe Time ordinance goes into effect July 1, 2023. $('.container-footer').first().hide(); Introduction Welcome to our amazing company! For example, beginning January 1, 2024, Colorados Paid Family and Medical Leave Insurance (FAMLI) Act will require employers to provide 12 weeks of leave, with an option for four more weeks for birth mothers with complications. The employee handbook should be updated as necessary, with updates promptly communicated to employees. When difficult questions arise about whether something can or cannot be done, management can refer to the employee handbook for clarity. Our proprietary legal technology pairs automation with real legal expertise, so you can automatically generate and update California employee handbooks. Our EEO and Anti-Discrimination Policy in all Handbook tools and the Policy Library has been updated. Check your state and local law to ensure all leave requirements are included in your employee handbook. The U.S. Supreme Court recently halted the federal government's vaccine-or-testing rule for businesses with at least 100 employees. Our EEO and Anti-Discrimination Policy has been updated to reflect these changes. San Francisco, California passed the Military Leave Pay Protection Act. Save time and billable hours: just answer a few questions about your company, download the generated handbook, and have your lawyers approve. With the Handbook Builder, you can build, access, and update your handbook from any computer with a browser and an internet connection. Employers should ensure their substance abuse policies comply with all state laws. Pennsylvania Employee Handbook Requirements: Updated Connecticut (employers with three or more employees), District of Columbia (employers of tipped employees), Illinois (bars, restaurants, hotels, and casinos), Massachusetts (employers with six or more employees), Rhode Island (employers with 50 or more employees), Washington (hotel, motel, retail, and security guard entities, as well as property service contractors). . Under the California Family Rights Act (CFRA), eligible employees may take 12 weeks of leave per year to. The Colorado Overtime and Minimum Standards Order notice and acknowledgment has been added to the handbook. Consult with an employment attorney if you do not clearly understand the federal, state, and local vaccine and mask mandates to avoid potential employee discrimination or litigation claims. You may also want to consider including a letter from the CEO or company leadership that reminds employees of their critical role in the company. In-depth long form content and checklists to expand expertise. 1. "Annual reviews of employee handbooks, conducted by counsel, are always a prudent way to stay ahead of the curve," said Timothy McCarthy and Stephanie Peet, attorneys with Jackson Lewis in Philadelphia, in a joint statement. Guide to hiring or relocating employees in every state. Seattle, Washington has prohibited discrimination on the basis of caste. An employee handbook is a document that communicates your company's mission, policies and expectations. The policies and information . When in doubt, seek the counsel of an experienced employment attorney to assist you in identifying blind spots and ensuring that your handbook helps limit the companys potential legal and financial exposure. Include gender identity, gender expression, and sexual orientation among the list of protected categories in your employee handbook. SPD Policies & Procedures Employee Handbook Employee Handbook The State of Indiana Employee Handbook is provided only as a resource summarizing the personnel policies and procedures for the employment relationship between the state and its employees. HRinDemands human resources consultants offer expert guidance and easy-to-use tools to help businesses effectively recruit, hire, manage and communicate with employees. Regardless of your industry, business size or number of employees, an employee handbook is a useful resource and communication tool for both employers and employees. "Of course, we also recommend legal review and a review of updated laws in the jurisdictions in which the employer operates to make sure all such legal updates have been captured," she said. Under certain laws, such as the Americans with Disabilities Act and Title VII of the Civil Rights Act, employers must provide reasonable accommodations to qualified applicants and employees with a disability, or with sincerely held religious beliefs and practices, unless doing so would cause undue hardship. All Rights Reserved. For small companies, putting together an employee handbook can be a small feat but its worth it. Most employers already have policies prohibiting discrimination in their workplace. We are continually updating and expanding the SixFifty Employee Handbook and Policy Library to reflect the latest federal and state law requirements and emerging best practices. For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure youre always in compliance. Once you purchase your handbook youll take a short online interview where you will be asked questions relating to FMLA (Family Medical Leave Act) and provided language for that policy. Our EEO and Anti-Discrimination Policy has been updated to reflect this change. A few states require employers to have a written policy/program on preventing the spread of COVID-19 and specify the elements the program must include. $(document).ready(function () { May 2, 2022 Texas Employee Handbook Requirements: What You Need to Include By Meili Bell Share When you're hiring in Texas, you need to comply with both state and federal laws. This statement reiterates that, absent certain exceptions such as an implied contract or public policy, either you or the employee can terminate the employment relationship at any time and for any reason, as long as the reason is a lawful one. Opinions expressed by Forbes Contributors are their own. Employers should review their handbooks to ensure policies are updated as the pandemic continues and new laws take effect at the federal, state and local levels. 555 East Washington Avenue, Suite 1400. The code of conduct sets clear expectations for employees and management so there are no surprises. The Handbook and been updated to include a New York Airborne Infectious Disease Exposure Prevention Plan (NY Hero Act). A thorough and detailed employee handbook, reviewed and signed by the employee, establishes that both company and employee are aware of the employee and companys legal rights and obligations. Californias Meal and Rest Break Policy has been updated to include a Suitable Seating Policy. PDF Employee Handbook If you are looking for more help creating your own employee handbook,SixFiftys Employee Handbookcan be customized toyour business (including businesses that operate in multiple states). added siblings to the definition of family member. Washington passed SB 5123. Our Parental Leave and New York FMLA policy have been updated accordingly. State-specific hiring and separation paperwork in minutes. Our Workweek and Work Schedules Policy has been updated accordingly. To qualify for the white-collar exemptions under the FLSA, employees must perform certain duties, be paid on a salary basis and meet a minimum salary threshold. It should be up-to-date, detailed, and well written. Employee Handbooks protect employers from potential litigation. Getty Table of Contents. For example, effective Jan. 1, the California Family Rights Act was expanded to allow covered workers to take leave to care for a parent-in-law. State Employee Resources; Benefits & Retirement; . The employee handbook can be a useful tool to remind employees of benefits that are available to them, as well as any policies and procedures that impact compensation. Here are some key areas HR professionals should check for compliance: Leaves of absence. MPs HR and compliance experts have assisted hundreds of clients in developing employee handbooks and have outlined the five employee policies workplaces must update for 2021. Please try again later. She regularly advises CBD, construction, and technology companies, as well as individuals and companies in a wide range of other industries. My company operates in one state, but we have two to three employees that work in another state. Here are 10 policies that are considered must-have for 2022. While not all of these will apply to every company, they can provide structure for employees and protect your business. Health and Safety Requirements Employers should review guidelines from the federal Occupational Safety and Health Administration (OSHA) and state and local agencies that are meant to keep. Schedule a free demo with SixFifty today! 2023 SixFifty LLC | All Rights Reserved. Our Disabilities Accommodation Request form included with the ADA Policy has been updated to reflect this change. Minnesota has passed an Earned Sick and Safe Leave law that will go into effect on January 1, 2024. HR & Safety. Christine is a non-practicing attorney, freelance writer, and author. The employee handbook should provide an easy-to-understand description of each policy, program or procedure. In a New York Minute: 2022 Employment Law Updates for New York 50-State Hiring Kit Guide to hiring or relocating employees in every state. On-demand videos of product features and common questions. 2023 SixFifty LLC | All Rights Reserved. No states require employers to allow use of marijuana on the job, but some do protect medical marijuana users from discrimination. Our Meal and Rest Break Policy has been updated to reflect these changes. Transportation companies may wish to add policies about drugs, alcohol, and using electronic devices while driving. Record Retention Policy This policy has been added to the Policy Library. California employee handbook requirements. Urges employees to report all instances of discrimination and offers multiple avenues for them to do so. Require non-exempt employees to confirm their work hours at the end of each pay period and inform them that they should report any errors in their time record immediately. The ADP logo, ADP, RUN Powered by ADP, and HR{preneur} are registered trademarks of ADP, Inc. and its affiliates. 1. Policies could incorporate the Occupational Safety and Health Act (OSHA) guidance for limiting workplace exposure to COVID. . The Handbook will be updated closer to the effective date of the law. REQUIREMENTS . The employee handbook should not use legal jargon, but instead should be written so it is easily understandable for employees. Several recent legal and cultural changes may influence the practices and policies of employers and their expectations of employees. Our EEO and Anti-Discrimination Policy has been updated. These policies address company rules and procedures related to holidays, vacation, or leave required by law (such as sick leave, voting leave, family leave, and domestic violence leave). The Employee Handbook Builder is housed in the cloud. Rest periods, lactation breaks, and meal periods must be provided in accordance with federal, state and local laws.

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